{"id":631,"date":"2021-05-05T13:02:01","date_gmt":"2021-05-05T13:02:01","guid":{"rendered":"https:\/\/blogs.aalto.fi\/catprofopen\/?p=631"},"modified":"2021-05-05T13:31:27","modified_gmt":"2021-05-05T13:31:27","slug":"zoom-breakout-room-based-online-poster-session-how-did-the-first-trial-go","status":"publish","type":"post","link":"https:\/\/blogs.aalto.fi\/catprofopen\/2021\/05\/05\/zoom-breakout-room-based-online-poster-session-how-did-the-first-trial-go\/","title":{"rendered":"Zoom-breakout-room-based online poster session: how did the first trial go?"},"content":{"rendered":"<p>At <a href=\"https:\/\/www.aalto.fi\/en\/events\/2020-november-networking-ald-at-aalto-university\">2020 November Networking &#8211; ALD at Aalto University<\/a> (archival page here), Part 2: Local networking, we experimented with an on-line poster session carried out in individual Zoom breakout rooms (optional online poster template <a href=\"https:\/\/drive.google.com\/file\/d\/1RAnoJpQRDqh9QmObv1daJCuRnSyd-_ZU\/view?usp=sharing\" target=\"_blank\" rel=\"noopener\">here<\/a>, poster schedule and instructions <a href=\"https:\/\/drive.google.com\/file\/d\/1vdUY4VOOTeamPWt9EtSeP84esAR8OTuc\/view?usp=sharing\" target=\"_blank\" rel=\"noopener\">here<\/a>).<\/p>\n<p>This event was first of its kind by the organizers, and we asked for feedback. Below you can find the feedback that we received related to the online poster session.<\/p>\n<p>I read from this feedback that:<\/p>\n<ul>\n<li><strong>Overall, Zoom breakout rooms were a functional way to organize an online poster session.<\/strong> (From organizer point of view I do note that a testing session will be essential.)<\/li>\n<li><strong>Five minutes between poster presentation starts was too little.<\/strong> This gave a hasty experience to many.<\/li>\n<\/ul>\n<p><!--more--><\/p>\n<p>Next time, longer presentation slots, thus.<\/p>\n<p>And: next time came already! My Catalysis group was asked to organize (as we already have experience&#8230;) an online poster session for the Finnish Young Scientist Forum on Catalysis 2021, webpage: <a href=\"https:\/\/blogs.aalto.fi\/catprofopen\/fysfc2021\/\">https:\/\/blogs.aalto.fi\/catprofopen\/fysfc2021\/<\/a>.\u00a0 I will share the feedback that we received for that in the next post.<\/p>\n<p>Riikka Puurunen, May 5, 2021<\/p>\n<table>\n<tbody>\n<tr>\n<td>It went well.<\/td>\n<\/tr>\n<tr>\n<td>Pretty good! If there are online posters again, perhaps 7-10 minutes per switch would work better. (Of course the session might then take longer, or you wouldn&#8217;t be able to attend as many posters.)<\/td>\n<\/tr>\n<tr>\n<td>There was a issue during poster session. I was using Mac and could not see the breakout rooms then after half and hour I switched to phone where I saw the breakout rooms.<\/td>\n<\/tr>\n<tr>\n<td>The breakout rooms felt a bit rushed also the constant changing was a bit annoying maybe changing this to a few &#8220;presentation rooms&#8221; that have parallel\u00a0 presentations (which is what everybody did with their poster anyway as far as i could tell) similar to parallel sessions in conferences + a dozen extra breakout rooms for prolongued Q&amp;A if necessary would be better? But I don&#8217;t really know it was my first &#8220;online conference&#8221;<\/td>\n<\/tr>\n<tr>\n<td>Good<\/td>\n<\/tr>\n<tr>\n<td>I had serious technical challenges to install Zoom 5.3 or newer. That was needed for breakout rooms. Because of that I couldnt participate as much as I planned to.<\/td>\n<\/tr>\n<tr>\n<td>It was nice to find out how well the poster session worked.<\/p>\n<p>it was good to inform beforehand on the zoom-version needed.<\/td>\n<\/tr>\n<tr>\n<td>Using the breakout rooms for this was a great idea! Overall this exceeded my expectations.<\/td>\n<\/tr>\n<tr>\n<td>This went fine as well.<\/td>\n<\/tr>\n<tr>\n<td>It was great<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<table>\n<tbody>\n<tr>\n<td>Poster session was a bit confusing at first, but once it get going it was fine. I think this is mostly because I or others are not familiar with this kind of remote networking and requires some practicing from each side. Maybe the talks\/posters could have been even a little longer.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<table>\n<tbody>\n<tr>\n<td>This is a good to give Aalto students and researchers possibility to present their research.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<table>\n<tbody>\n<tr>\n<td>Really liked the poster concept!<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<table>\n<tbody>\n<tr>\n<td>All in all, the event was even better organized than many of the online conferences I have seen this far. I liked that everything was done live and not recorded in advance. I also felt like you had the possibility to actually network, something that I have been missing in most of the events organized online, and that communication was made possible through the whole event in both of the parts and especially in Part 2.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<table>\n<tbody>\n<tr>\n<td>Poster session can be longer.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<table>\n<tbody>\n<tr>\n<td>Prevent the poster session rush &#8230;<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<table>\n<tbody>\n<tr>\n<td>More time for posters and free discussion.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<table>\n<tbody>\n<tr>\n<td>The poster session could have had a bit more time for questions. Most of the presentation I saw did not manage to give the full presentation during the five minutes and then everyone, including the poster presenter, wanted to rush to the next room. It also felt a bit hectic and it was sometimes hard to orientate to the presentation after the previous presentation.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><span class=\"author vcard\">Posted by Riikka Puurunen<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>At 2020 November Networking &#8211; ALD at Aalto University (archival page here), Part 2: Local networking, we experimented with an on-line poster session carried out in individual Zoom breakout rooms (optional online poster template here, poster schedule and instructions here). &hellip; <a href=\"https:\/\/blogs.aalto.fi\/catprofopen\/2021\/05\/05\/zoom-breakout-room-based-online-poster-session-how-did-the-first-trial-go\/\">Continue reading <span class=\"meta-nav\">&rarr;<\/span><\/a><\/p>\n","protected":false},"author":3045,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[88],"class_list":["post-631","post","type-post","status-publish","format-standard","hentry","category-uncategorized","tag-online-poster-session"],"_links":{"self":[{"href":"https:\/\/blogs.aalto.fi\/catprofopen\/wp-json\/wp\/v2\/posts\/631","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.aalto.fi\/catprofopen\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.aalto.fi\/catprofopen\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.aalto.fi\/catprofopen\/wp-json\/wp\/v2\/users\/3045"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.aalto.fi\/catprofopen\/wp-json\/wp\/v2\/comments?post=631"}],"version-history":[{"count":3,"href":"https:\/\/blogs.aalto.fi\/catprofopen\/wp-json\/wp\/v2\/posts\/631\/revisions"}],"predecessor-version":[{"id":635,"href":"https:\/\/blogs.aalto.fi\/catprofopen\/wp-json\/wp\/v2\/posts\/631\/revisions\/635"}],"wp:attachment":[{"href":"https:\/\/blogs.aalto.fi\/catprofopen\/wp-json\/wp\/v2\/media?parent=631"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.aalto.fi\/catprofopen\/wp-json\/wp\/v2\/categories?post=631"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.aalto.fi\/catprofopen\/wp-json\/wp\/v2\/tags?post=631"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}